FOR EXHIBITOR

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CONTACT Secretariat of BARRIER FREE

1-2-15, Otemae, Chuo-ku, Osaka 540-0008

TEL/+81-6-6944-9913

FAX/+81-6-6944-9912

REGULATIONS

  • BOOTH SIZE
  • APPLICATION DEADLINE
  • SCHEDULE

*8% consumption is included in the below cost.
The exhibitor can NOT exhibits the non-approved items by Japanese government, such as unapproved drugs and medical devices.

BOOTH SIZE

3,000W x 3,000D x 2,700H (mm) / Booth

*This is the minimum unit to be accepted as a regular booth. The booking will be accepted on a booth unit basis. If booking for more than 4 regular booths (36 sq.m.) the exhibitor can choose either double line combination or single line combination. For 36 sq.m. booking : the secretariat can arrange both 6m x 6m, double line or 3m x 12m, single line according to the request by the exhibitor.
If you have any inquiry about the booth size, please consult with the secretariat office.

BOOTH RENTAL CHARGE

REGULAR BOOTH Type A JPY 313,200/ Booth

*Raw Space only

Exhibitors will have to order the booth construction company for the booth construction by themselves. If exhibitors need some help for that, please consult with the secretariat office.

Type B
JPY 324,000/ Booth

*Type B includes Basic Stand (Back and Side panels with Fascia Board).

Type B

"Package Booth" is available only for the exhibitors who book "Type B". Items included in the package booth:
Punched Carpet, Reception Counter,
Folding Chair x1, Fluorescent Light x2,
Spotlight x2, Outlet x1,
Company Name Board,
Power Supply Installation Fee x1kW,
Booth Construction and Dismantling fee
Exhibitor who wish to order "Package Booth"
must apply for this around mid-February 2015.

OTHER COSTS

Exhibitors must bear all expenses that are needed for their promotion in the show other than booth rental charges such as booth building cost, electricity, compressed air, rental furniture, travel, accommodation, catalogues, and so on. Exhibitors who booked Type B can save some booth building cost. Normally it depends on how many additional things exhibitors order. If you need further information about the cost, please contact the secretariat office.

PACKAGE BOOTH

This "Package Booth" is available only for the exhibitor who book "Type B".
Exhibitor who wish to order "Package Booth" must apply for this around mid-February 2015.

PACKAGE BOOTH

Items included in the package booth:
Punched Carpet, Reception Counter, Folding Chair x1, Fluorescent Light ×2, Spotlight ×2, Outlet ×1, Company Name Board, Power Supply Installation Fee ×1kW, Booth Construction and Dismantling fee

POLICY FOR APPLICATION & CANCELLATION

Anyone who tries to reserve exhibit space must submit the complete application form with the authorized signature via fax or email. After the secretariat office receives it, the exhibit space will be secured for the exhibitor. The exhibitor must also be financially resposible for the reserved space. Payment must be completed within 30 (thirty) days after the secretariat office issues an invoice.
If the exhibitor tries to cancel all or part of the booked space, the exhibitor must inform the secretariat office in writing. The date the secretariat office receives the letter of cancellation is considered as the official date of cancellation. After the application deadline, the exhibitor will be responsible for all or part of the cost for the space contract. The exhibitor must pay the cancellation charge in accordance with the undermentioned scale.

Period in which cancellation notice is accepted Cancellation Charge
December 23, 2014 - January 31, 2015 50% of Total Booth Rental Charge
After February 1, 2015 100% of Total Booth Rental Charge

Note : The secretariat office will not accept any tentative reservation for exhibit space. Submission of the signed application form is considered as an official space reservation.

APPLICATION DEADLINE: Dec. 22 (Mon.) 2014

Applicants will be put on the waiting list after space is fully booked.
However, the secretariat office will not guarantee whether the desired space will be secured.

PAYMENT METHODS

The secretariat office will issue an invoice after processing the written application form sent by the exhibitor. The exhibitor must make the necessary arrangement of payment within 30 (thirty) days after the date of the invoice issuance.

*Application will be turned down if the secretariat office has determined that the exhibits don't fit in the contents of the exhibition, or when the space is fully booked, or the payment is not completed appropriately.
*Payment must be made by bank transfer in Japanese Yen at the time of the application.
*Bank transfer charge should be paid by the applicant.
*Please note that the secretariat office will not accept credit cards, checks, and money orders.
*The booking with unpaid all or the part of booth rental charge will automatically be cancelled by the secretariat office 30 (thirty) days after the issuance of the invoice. The applicant must be aware that the secretariat office and the organizer do not accept any complaints about the damage occurred by this rule.

BOOKING PRODCEDURE

  1. Please download the application form.
  2. Fill out the form and send it to the secretariat office via fax or e-mail.
  3. The secretariat office will issue you an invoice.
  4. You are requested to pay the full amount of the booth rental charges within 30 (thirty) days after the invoice issuance to secure your booking. (See "Payment Methods" for detail)
  5. Your booth reservation has been completed.

POST BOOKING PROCEDURE

F0LOOR PLAN

The Floor Plan is arranged by the secretariat office after the deadline of the application process. It takes a certain amount of time to be checked by several government officials. The exhibitors will be informed after these procedures finish.
*The secretariat office reserves all rights regarding the floor plan, and no complaints about it will be accepted.

EXHIBITOR'S PACKET

Exhibitor's Packet that includes Exhibitor's Manual, Application Forms for the exhibition preparation, Badges and so on, will be provided to exhibitors around February, 2015.
All exhibitors must check everything in the packet and go over the manual carefully.
Exhibitors are responsible for doing the preparation promptly and properly within the deadlines designated on the manual.
*The secretariat office will not be responsible for any disadvantage that may arise from the failure of doing the preparation of exhibitors.

EXHIBIT ITEMS FROM FOREIGN COUNTRIES

Osaka Customs office may not recognize this fairground as "Bonded Exhibition Area", if we have few offers of "Bonded Exhibition Area" .
In that case, please use the ATA Carnet when you ship your exhibition cargo to Japan.
If you don't use ATA Carnet, all items must be cleared through regular customs formalities paying applicable duty and 8% of consumption tax. Duty and consumption tax you paid can not be refunded.

INSTALLATION & DISMANTLEMENT OF EXHIBITS

*Installation and Display of Booth(s) : From 1:00 p.m. Apr. 13 (Mon.) to 5:00 p.m. Apr. 15 (Wed.), 2015
*Dismantlement of Exhibits and Displays : From 5:00 p.m. - 9:00 p.m. Apr. 18 (Sat.), 2015

SCHEDULE

Deadline for Application
Dec. 22 (Mon.) 2014
* Payment must be done within 30(thirty) days after the date of the invoice issuance.

Deadline for Documents
Mid-March 2015

Installation of Exhibits
Apr. 13 (Mon.) ⇒ Apr. 15 (Wed.) 2015

BARRIER FREE 2015
Apr. 16 (Thu.) ⇒ Apr. 18 (Sat.) 2015

Dismantlement of Exhibits
Apr. 18 (Sat.) 5:00p.m. ⇒ 9:00p.m. 2015

*This schedule may change without notice.

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